Tips for preparing conference presentations

14/01/2021

The conferences presented in the various events show part of our work and report results or questions to be resolved. The presentations are sometimes only oral and others are supported by videos, transparencies, or slides that illustrate our presentation.

In order to elaborate on such presentations, we can currently use our computers which provide us with applications that are updated and simplify the elaboration of the work of our specialty. Exposing it properly guarantees us a clear understanding of the subject to the audience we are addressing.

The applications (or as they were called before, programs) for making presentations are a way of transmitting ideas to an audience with different elements that can help us capture the attention and improve the understanding of these ideas.

In essence, these programs allow us to create "Slides" or slides with colored backgrounds, many fonts, and even allow us to insert photographs, effects, audio, and video. In each slide, we can show images that help to understand a concept that is written.

Although it is always important to remember that no matter how good these applications are, they will never replace a person who explains what is contained there and makes contact with the audience. If this is not possible and there is no personal intervention then it would be a video and not a presentation.

A presentation is only supported so when we expose we should never read the slides, it makes a very good impression that the person speaks fluently and clearly on the subject while the slide simply shows a text or image that illustrates what has been explained.

It is recommended that the information in the slides be brief and very concise, when we abuse the text in a slide it is very easy for the audience to get lost between what they hear from the speaker and what they try to understand in a slide full of text.

Make sure that the composition of the slides is uniform, it is not recommended to have more than 3 font types and sizes. By doing this we give a careless image or it seems that we did it "on the run".

When including images or videos, it is important that they are of good quality. Pixeled photos or videos (blurred or the frames cannot be seen due to their low resolution) give a bad image and reduce the quality of the presentation.

Remember that we must take care of the copyright issue when including photos, audio or videos. At least it is recommended to give credit for such material at some point in the presentation.

It is advisable to take care of the number of slides in a presentation because making too many can make the audience lose interest, there are no defined limits but it is important that each slide is properly justified.

It is essential to take care of the contrast of the letters and the colors of the background, many times on computer screens the presentations look good but when projected through a video projector the colors can vary making it difficult to read them. The contrast must be high to make reading easier.

The application par excellence for this is Microsoft Powerpoint, but Mac has its own application for this called Keynote, but they are not the only ones. Each has its "features" and are easy to use after a little practice.

These applications are practical and very useful knowing how to use them, we can insert internet links in a presentation so that during the presentation we go to specific pages with support videos or simply make transitions of images in a spectacular and fresh way. But as I said at the beginning, these are supports and not a replacement of the speaker.

Don't forget that technology advances continuously, always in favor of making our daily tasks easier, so stay alert to new technologies.